EPIGENETICS SERVICES SAMPLE SUBMISSION CHECK LIST

Please use this checklist to make sure your samples arrive safe and in a timely manner to our Services lab.

For International shipments, scientific logistic carriers such as World Courier are highly recommended. Customers may choose any shipping carriers however shipping is FCA (INCOTERMS 2020) Active Motif's facility, and Active Motif is not responsible for spoliation or other damage/loss during shipment.

Ensure that 5-10 kg (10-20 lbs.) of dry ice is included in shipment.
Secure samples in a box inside shipping container. Please avoid loose tubes in shipping container
Make sure name/number on sample tube matches the sample name/number listed on the Sample Submission form
Include quote number in Sample Submission form
Include completed Sample Submission form in shipment
Upon sample shipment, send an email notification containing the following information to episervices@activemotif.com (North America), euro-orders@activemotif.com (Europe), or japantech@activemotif.com (Japan):
- Quote number
- Shipment tracking number
- An electronic copy of sample submission form as attachment

I will prepare samples according to the above check list.*

Please read the check list carefully and certify the statement above by checking the checkbox.

Please do not ship samples before the order has been placed.

If you have any questions, please contact your local account manager.

SAMPLE SUBMISSION FORM

Include this form with all sample shipments

Please fill out ALL requested information in the form below. Send an electronic copy to episervices@activemotif.com (North America), euro-orders@activemotif.com (Europe), or japantech@activemotif.com (Japan) and include a completed hard copy with your sample shipment.

If you would like to include multiple order numbers, quote numbers, investigators, emails, and phone numbers, please separate them with commas.

If you completed your Profile in the portal, you could.

Client Information

Company/Institution:

Investigator Name:

Purchase Order #:

Quote #:

Mailing Address:

City, State:

Postal Code:

Country:

Email:

Telephone:

Person to receive results

same as Investigator above

Recipient Name:

Mailing Address:

City, State:

Postal Code:

Country:

Email:

Telephone:

IMPORTANT GUIDELINES:

Customer will prepare samples according to protocols provided by Active Motif.
We require customer samples to meet our quality standards before proceeding with the service. If the samples do not meet the required standards, we will notify the customer and may request replacement samples. Any additional processing required to assess the quality of the samples may be charged to the customer.
We cannot accept infectious material unless the sample is formaldehyde-fixed.
Samples must be shipped to Active Motif within 6 months of placing the purchase order. Delays in shipments to Active Motif may result in a delay to the project and price adjustments.
For projects including antibody sourcing, Active Motif will order the antibody upon receiving the purchase order and this portion of the project will be invoiced upon arrival of the antibody from the vendor.
For services on cryopreserved cells, please measure viability using Trypan Blue, AO/PI staining, flow cytometry, or other appropriate method before cryopreservation. Please thaw a test sample to perform your own viability check and indicate result in "Other Comments" section below.
For Single-Cell Services on cryopreserved cells, we measure viability and proceed with all samples that are >70% viable. Samples that are 50-70% viable are considered at-risk and we can proceed with your permission. Please indicate in the comments if you would like us to proceed with samples that are 50-70% viable. For samples <50% viable we will not proceed and we will ask for replacements.
Original samples and intermediate material, such as NGS libraries, will be stored at Active Motif for up to 12 months after data delivery. After 12 months, Active Motif reserves the right to discard the samples and intermediate materials. The return shipment of samples and/or libraries is available upon request and will be at the customer's expense for processing and shipping.
Data files will be available for 3 months after delivery, after which Active Motif reserves the right to delete the files. Active Motif is not responsible for data retention or retrieval after deletion, as specified in the Bioinformatics Analysis Request Form.

SHIPPING INSTRUCTIONS:

For International shipments, scientific logistic carriers such as World Courier are highly recommended. Customers may choose any shipping carriers however shipping is FCA (INCOTERMS 2020) Active Motif's facility, and Active Motif is not responsible for spoliation or other damage/loss during shipment.
All samples pertaining to the order must be shipped together. Ship samples Monday through Wednesday. Do not ship over a weekend or for Saturday delivery.
Ship cell and tissue samples on 5-10 kg (10-20 lbs.) dry ice, overnight, for morning delivery using a suitable common carrier. Ensure that samples are contained in a box within the shipping container and not loose in shipping container. Purified DNA samples, including DNA libraries, can be shipped at -20°C.
Antibodies (if applicable) should be shipped overnight, for morning delivery using a suitable common carrier.
For investigators in Japan, please see AMJ Shipping Instructions.
Please ship to the address listed below according to your region:
North America:
- Active Motif, Inc.
  Attention: Services
  1914 Palomar Oaks Way, Suite 150
  Carlsbad, CA 92008 USA
  760-431-1263
Europe:
- Active Motif S.A.
  Waterloo Atrium
  Drève Richelle 167 – boîte 4
  BE-1410 Waterloo, Belgium
  +32 (0)2 653 0001
Japan:
- アクティブ・モティフ株式会社受託担当部門
  〒162-0824 東京都新宿区揚場町2-21 東ビル7F
  Tel: 03-5225-3638

To ensure accurate processing, please submit a separate form for each assay if you are submitting samples for multiple assays.

Please ensure that ALL required information is provided for each sample. If a field is not applicable, the information is unavailable, or cannot be disclosed due to confidentiality, enter “N/A”.

For frozen tissue, please indicate if you would like us to use the entire sample for a single reaction or if we may excise a portion.

Sample Information

Assay:

Sample Adding Options

Download and complete our Sample Information Template and upload it here:

Manually add samples with the "Add New Sample" button below.

Sample #¹	Sample Name	Pooled With² (Enter sample # from 1st column)	Cell Line, Primary Cells or Tissue³	Cell Type⁴	Species	Number of Cells or Weight	Viability	Other Comments (DNase treatment? (Y/N); Proceed with 50-70% viable cells? (Y/N))	Replacement For⁵
No Sample

New Sample

Sample #¹:

Sample Name:

Pooled With² (Enter sample # from 1st column):

Cell Line, Primary Cells or Tissue³:

Cell Type⁴:

Species:

Number of Cells or Weight:

Viability:

Other Comments: (DNase treatment? (Y/N); Proceed with 50-70% viable cells? (Y/N))

Replacement For⁵:

¹Sample numbers are sequential integers starting from 1.

²For samples that will be pooled into a single reaction, use the same name in the “Sample Name” column for all pooled tubes. Additionally, list the sample numbers (from the 1st column) of the tubes to be pooled under “Pooled With” to specify the grouping.

³If using a cell line, write the name of the cell line in the provided space. If using primary cells or tissue, indicate “primary cells” or “tissue”. Other suitable answers may be biopsy, xenograft, sorted primary, etc.

⁴Cell type refers to cellular origin or tissue type. For example, if using HL60 cells, cell type would be promyelocytic leukemia. Other answers might include T-cells, CD4+ T-cells, hepatocytes, neurons, etc.

⁵If adding a replacement sample, please provide the original sample numbers (from the 1st column) under “Replacement For”.

Antibody Information

If you are providing the antibodies for your assay, please add them below. If antibodies are from a third-party vendor, provide the third party recommended shipping/storage conditions and ship appropriately.

Are you providing/shipping the antibody?

Yes

Antibody Adding Options

Download and complete our Antibody Information Template and upload it here:

Manually add antibodies with the "Add New Antibody" button below.

Antibody Target	Vendor	Catalog #	Lot #	Concentration and Volume	Species	Storage Condition
No Antibody

New Antibody

Antibody Target:

Vendor:

Catalog #:

Lot #:

Concentration and Volume:

Species:

Storage Condition:

Additional Information

Please use this page to provide any additional information, recommendations, or data about your samples that may assist us to provide the best possible service.

Attachments

Attachment(s):

The total size of all attachments should NOT exceed 20MB.

Total size of the attachments exceeds 20MB!

Bioinformatics Analysis

Is Bioinformatics Analysis required?

Yes

BIOINFORMATICS ANALYSIS REQUEST FORM

To provide the greatest value to our customers, Active Motif requires the following information be provided in conjunction with the sample submission form. This form is intended as a guide for our bioinformatics scientists to process samples using our standard pipelines in a way that is most compatible with the design and goals of each project. Any re-analysis that is required due to incomplete or inaccurate information may be charged at our standard bioinformatics rate. Active Motif may not be able to provide all requests on this form. For an overview of our standard offerings or deliverables, please see Active Motif Boinformatics Analysis . Contact your Account Manager for more information.

Data files will be available for 3 months after delivery, after which they will be deleted. Active Motif is not liable for data retention or retrieval after the deletion.

Provide a description of your experimental design.
Describe your goals for the bioinformatics analysis. (i.e., Identify Differential Regions)
To which species genome build do you want your data aligned? (Required*)
If you do not provide a specific request, Active Motif will use our default genome. (i.e., human: hg38, mouse: mm10, rat: rn6)
Bioinformatic service add-on: For an hourly rate we can perform data analysis and/or data integration with previous Active Motif Epigenetic Service data sets. If you would like this service add-on, please provide the quote number, sample names, and other relevant information.
Note: We may not be able to accommodate every request, and will reach out if necessary.
How should the samples be grouped for analysis? (i.e., S1: WT, S2: KO)
For ChIP-Seq, ATAC-Seq, RNA-Seq, RRBS, or CUT&Tag, how should the groups be compared for differential analysis? (i.e., WT vs KO)

(ChIP-Seq only) If we are generating input data from more than one sample, please specify which samples are to be analyzed with each input.
(Discover-Seq only) Please provide guide RNA (sgRNA) sequences for the samples to proceed with Discover-Seq analysis and identify double-stranded DNA cuts with respect to the CRISPR system.
If we are analyzing your data using an input from a previous Active Motif Epigenetics Service, please provide the project number and other specifics related to that input sample.

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Yor Sample Submission Form was successfully ...

SAMPLE SUBMISSION FORM

Form ID:
KAM:

Client Information

Company/Institution:
Investigator Name:
Purchase Order #:
Quote #:
Mailing Address:
City, State:
Postal Code:
Country:
Email:
Telephone:

Person to receive results

Recipient Name:
Mailing Address:
City, State:
Postal Code:
Country:
Email:
Telephone:

Sample Information

Service Type:
Pooled Library Concentration (nM):
Pooled Library Volume (µl):
Index Type (Optional):
Qubit Quantification (ng/µL):
Sequencer and Flow Cell:
Average Fragment Size (bp):
Species (Optional):
Read 1 Sequencing length (bp):
Index 1 length (bp):
Read 2 Sequencing length (bp):
Index 2 length (bp):
Do you have a custom primer?
Custom Primer Index:
Library Prep Kit Used:
Assay:

Attachment(s):

SAMPLE SUBMISSION FORM

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Sample Information

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Antibody Information

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Additional Information

Attachments

Bioinformatics Analysis

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